UFM Worldwide Privacy Policy for Supporters
Effective Date: March 2025
1. Introduction
UFM Worldwide (“we,” “our,” or “us”) is committed to protecting the privacy of our supporters. This Privacy Policy outlines how we collect, use, store, and safeguard your personal data in compliance with the UK GDPR and the Data Protection Act 2018.
2. Data We Collect
We may collect and process the following personal data about you:
- Contact Information: Name, address, email address, and telephone number.
- Donation Details: Records of your donations and Gift Aid declarations.
- Communication Preferences: Your preferences regarding receiving updates and information from us.
3. How We Use Your Data
Your personal data is used for the following purposes:
- To Process Donations: Managing and processing your donations, including claiming Gift Aid.
- To Communicate with You: Providing updates on our activities, events, and fundraising appeals, in line with your communication preferences.
- To Maintain Records: Keeping accurate records of your support and communication preferences.
4. Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Consent: When you have given explicit consent for specific purposes, such as receiving newsletters.
- Contractual Necessity: To fulfil our obligations when you make a donation or participate in our events.
- Legal Obligation: To comply with legal requirements, such as processing Gift Aid claims.
- Legitimate Interests: To further our charitable aims, provided your rights do not override these interests.
5. Data Sharing and Transfers
We do not sell or share your personal data with third parties for their own marketing purposes. However, we may share your data with:
- Service Providers: Third-party vendors who assist in processing donations or distributing communications, under strict confidentiality agreements.
- Legal Authorities: When required by law or to protect our rights.
If we transfer your data outside the UK, we ensure appropriate safeguards are in place to protect your information.
6. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. This includes secure storage solutions and restricted access protocols.
7. Data Retention
We retain your personal data only as long as necessary to fulfil the purposes outlined in this policy or as required by law. For example, donation records are kept for seven years to comply with accounting standards.
8. Your Rights
You have the following rights regarding your personal data:
- Access: Request a copy of the data we hold about you.
- Rectification: Correct any inaccuracies in your data.
- Erasure: Request deletion of your data, subject to legal obligations.
- Restriction: Limit the processing of your data under certain conditions.
- Objection: Object to processing based on legitimate interests.
- Data Portability: Receive your data in a structured, commonly used format.
To exercise these rights, please contact us using the details below.
9. Changes to This Policy
We may update this Privacy Policy periodically. Any significant changes will be communicated to you appropriately.
10. Contact Us
For questions or concerns about this policy or your personal data, please contact our Data Protection Officer at:
- Email: data@ufm.org.uk
- Address:
UFM Worldwide
Unit 10 Interface Business Park
Bincknoll Ln
Royal Wootton Bassett
SN4 8SY
United Kingdom